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Remote Support

Administrative Assistant

Mattoon, Illinois
Posted on April 6, 2021

Position Description

Kemper CPA Group LLP, a top 100 public accounting firm, is a regional CPA firm with 30 offices in Illinois, Indiana, Kentucky, and California. We are seeking an administrative assistant for our Mattoon, Illinois location. The administrative assistant is responsible for providing support to Kemper CPA Group LLP’s accounting practice, and experience with general office support, scanning, photocopying, filing, and receptionist coverage is required.  This position is full time with some overtime expected during tax season.


  • Provide high level support to personnel
  • Prepare written client correspondence as requested
  • Assembly and final review of tax return packages prior to delivery to client (ensure all documents are signed, proper mailing envelopes are included, verify method of delivery, update internal tax return tracking system, prepare for mailing/courier/overnight delivery)
  • Scanning client documents in accordance with firm protocol
  • Assistance in editing and tracking of engagement letters for new and existing tax clients
  • Assistance in completion of client set up forms for new tax clients/engagements
  • Tax Return Tracking – assistance in tracking the delivery of tax returns within firm software
  • General administrative tasks – word processing, photocopying, filing, scanning
  • Extension Assembly – manage the extension process for all deadlines (includes assembly of extension package, transmission of electronic extension to the IRS, update the tracking software, and scan final package)
  • Receptionist duties, including answering the phone and assisting clients in person
  • Data entry and support for bookkeepers and payroll staff
  • Additional duties as assigned

Knowledge, Skills, and Abilities

  • Professional demeanor
  • Acute attention to detail
  • Exceptional time management skills
  • Strong written and verbal communication skills
  • Outstanding organizational skills
  • Ability to manage multiple priorities and work toward deadlines
  • Excellent interpersonal skills and flexibility
  • Experience and judgment to plan for and accomplish goals
  • Ability to work independently and within a team
  • Ability to work well with all levels of internal management and staff, as well as clients and vendors
  • Proficiency in Outlook
  • Experience with general office support, scanning, photocopying, filing and receptionist coverage

Required Qualifications/Experience

  • High school diploma or equivalent (Required)
  • Experience providing support for a tax practice:  2 years (Preferred)
  • Administrative support:  2 years (Preferred)
  • Experience with tax software a plus

The requirements listed above are representative of the knowledge, skill, and/or ability required. The successful candidate must be authorized to work on a full-time basis for any employer in the United States. Kemper CPA Group is an Equal Opportunity Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information, ancestry, marital status, veteran status, or any other protected characteristic under applicable law.