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Applicant/Employee Privacy Notice

Please take notice that Kemper CPA Group LLP (the Company) collects certain personal information about you. This notice describes the categories of personal information the Company collects and the purposes for which they are used in accordance with the California’s California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

The law provides California applicants and employees with certain rights with respect to the personal information collected from them, including the rights:

  • To delete personal information.
  • To correct inaccurate personal information.
  • To access personal information.
  • To know what personal information is sold or shared and to whom.
  • To opt out of selling or sharing of personal information.
  • To limit use and disclosure of sensitive personal information.
  • Not to be discriminated or retaliated against for exercising rights under the law.

Categories of Personal Information Collected

Identifiers and Contact information. This category includes names, signature, addresses, telephone numbers, mobile numbers, email addresses, dates of birth, Social Security numbers, passport number, driver’s license or state identification numbers, insurance policy number, bank account information, medical information or health insurance information, emergency contact information, and other similar contact information and identifiers.

Protected classification information. This category includes characteristics of protected classifications under California or federal law.

Commercial information. This category includes transaction information in connection with expense reimbursements.

Internet or other electronic network activity information. This category includes without limitation:

  • all activity on the Company’s information systems, such as internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames, and passwords
  • all activity on communications systems including phone calls, call logs, voice mails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an Employee’s use of company-issued devices

Geolocation data. This category includes GPS location data from company-issued devices and company-owned vehicles.

Audio, electronic, visual, thermal, or similar information. This category includes, for example, information collected from cameras, thermometers, and similar devices.

Biometric information. This category includes certain wellness metrics and related information.

Professional and employment-related information. This category includes without limitation:

  • data submitted with employment applications including employment history, employment recommendations, etc.
  • professional licenses
  • background check and criminal history
  • work authorization
  • fitness for duty data and reports
  • performance and disciplinary records
  • salary and bonus data
  • data on hours worked/paid
  • benefit plan enrollment, participation, and claims information
  • leave of absence information including religious and family obligations, physical and mental health data concerning employee and his or her family members

Education information. This category includes education history and degrees.

Inferences drawn from the PI in the categories above. We may use the information collected above to aid in the training and development process of employees.


Sources of Personal Information

The Company collects information about you from the following sources:

  • You
  • Prior employers, educational institutions, references, recruiters and job-related social media platforms
  • Third-party sources of demographic information
  • Third-party companies, such as background check companies, licensing and credentialing organizations
  • Claim administrators and investigators

Depending on the Company’s interactions with you, we may or may not collect all of the information identified about you.

Purposes Personal Information is Used

  • Collect and process employment applications, including confirming eligibility for employment, background and related checks, onboarding, and related recruiting efforts
  • Processing payroll and employee benefit plan and program design and administration including enrollment and claims handling, and leave of absence administration
  • Maintaining personnel records and record retention requirements
  • Communicating with employees and/or employees’ emergency contacts and plan beneficiaries
  • Complying with applicable state and federal labor, employment, tax, benefits, workers compensation, disability, equal employment opportunity, workplace safety, and related laws
  • Preventing unauthorized access to, use, or disclosure/removal of the Company’s property, including the Company’s information systems, electronic devices, network, and data
  • Ensuring and enhancing employee productivity and adherence to the Company’s policies
  • Investigating complaints, grievances, and suspected violations of Company policy
  • Design, implement, and promote the Company’s diversity and inclusion programs
  • Facilitate the efficient and secure use of the Company’s information systems
  • Ensure compliance with Company information systems policies and procedures
  • Improve safety of employees, customers, and the public with regard to use of Company property and equipment
  • Improve efficiency, logistics, and supply chain management
  • Improve accuracy of time management systems
  • Evaluate an individual’s appropriateness for a particular position at the Company, or promotion to a new position
  • Customer engagement and other legitimate business purposes
  • To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, in which personal information held by us is among the assets transferred.

We may or may not have used personal and sensitive personal information about you for each of the above purposes.

Selling or Sharing of Personal Information

For purposes of the CCPA/CPRA, the Company does not sell or share the personal information or sensitive personal information of job applicants or employees.

To carry out the purposes outlined above, the Company may provide information to third parties, such as background check vendors, third-party human resources and information technology vendors, outside legal counsel, and state or federal governmental agencies. The Company may add to the categories of PI it collects and the purposes it uses PI. In that case, the Company will inform you.

Data Retention

The Company retains the information it receives about you for a period of five years after termination, unless a shorter or longer period is required by California or federal law.

For Inquiries and/or to Submit Requests for Information, Deletion, or Correction

For inquiries about the Company’s privacy policy, or to submit your requests for information, deletion, or correction, please contact the Company by: (1) emailing privacy@kempercpa.com or (2) calling (866) 900-4236 and asking for Human Resources.

You can review the Company’s privacy policy at the following address: https://www.kempercpa.com/privacy. Or if you are an employee, you can access it via the Kemper Intranet website.

Last updated on November 06, 2023.